Summary of Findings
The Suaman Assembly scored 44 per cent in the overall assessment of its performance, based on the GAS audit findings. Strengths: The Assembly’s provision of flip charts on which community needs were collated and sent for discussion at DPCU meetings. Weaknesses: SDA did not follow the Public Procurement Act, 2003 Act 663 and the ITT in their Tender document for evaluating tender documents.
SDA should use the guidelines and templates found in the NDPC guidelines for preparation of MTDPs in engaging the community members, recording the consultation process The ETC should oversee the procurement process by reviewing and approving stages of the process. SDA should ensure that performance bonds and securities are submitted by contractors and are renewed at the appropriate times to remain valid until the contract relieves of that obligation, and SDA should ensure contract documents are duly signed by authorised representatives of the contractors and duly witnessed. Provide training in supervision for the Engineers, and ensure the DW Engineers visit project sites regularly to ensure contractors abide by specifications in contracts. SDA management should follow internal controls on public expenditure and o翿cials who flout these controls should be sanctioned.
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