Summary of Findings
The Shama District Assembly scored 54 per cent in the overall assessment of its performance, based on the GAS audit findings. Strengths: The Assembly’s major strength is in capital project initiation largely because it involved communities and other stakeholders in selecting the projects and followed guidelines in budgeting for the projects. Weaknesses: The audit revealed gaps in how the Assembly procured and engaged contractors, monitored and supervised the execution of the projects, made payments to the contractors, among others. It also showed delays in the completion of one of the projects.
The Assembly should comply with the guidelines for engaging with communities and document the consultation and reporting processes. The Procurement Unit should improve the filing of procurement documents and the Entity Tender Committee should monitor to ensure the preparation and updating of procurement plans. The Assembly should adhere to Clause 43.1 of the Conditions of Contracts to avoid paying interest on payments to contractors. Bid advertisements should be made in accordance with the provisions of the PPA manual to increase competition. The Assembly should liaise with user institutions to assess the impact of completed projects.
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