Summary of Findings
The Asutifi North District Assembly scored 48 per cent in the overall assessment of its performance, based on the GAS audit findings. Strengths: The two projects were selected from the AAP of 2012 and the DA Procurement Plan was also in place and updated. Contracts were signed by authorised persons. Also, expenditure on project was in line with the contract sum and both projects were completed and in use. Weaknesses: The audit revealed quiet a number of weaknesses such as no documentation on Performance security for both projects, inability of District Assembly officers to carry out their monitoring role as required, no monitoring report on the projects, works not executed in accordance with contracts specifications, inability of DA to pay contractors within the 28 days allowable period and failure of District Assembly to conduct any project evaluation to assess the achievement of intended benefits.
The DA should follow the Local Service Secretariat and the NDPC guidelines/manual for engaging the community. This should be coupled with documentation of the process. The DA should document all the calculations for project budget estimates. The DA should increase coverage of advertisement to include one additional local daily newspaper and also publish on PPA website. The DA should ensure that agreements regarding contract awards are signed, documentation on site visits are kept and payments procedures properly followed.
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